Podcast & Media Interview Briefing Note

1. Scheduling & Confirmation

• Interview/podcast dates shall be confirmed only after mutual written confirmation.
• Tentative discussions shall not be treated as final commitments.
• Any changes in schedule must be communicated in advance.

2. Format & Session Details

The organising/interview team must share:

• Podcast/interview format
• Expected duration
• Platform/channel details
• Discussion topics
• Audience demographics
• Recording format (audio/video/live)
• Number of speakers/panelists
• Language preference

Minimum details should preferably be shared 5–7 days prior.

3. Recording & Usage Rights

• Recorded content may be used by both parties for promotional and branding purposes unless otherwise agreed.
• Full content ownership and commercial redistribution rights must be discussed separately if applicable.
• Clips, reels, shorts, snippets, thumbnails, and promotional edits may be used on digital platforms by Sajan Shah Foundation.

4. Editing & Representation

• Content should not be edited, clipped, or presented in a misleading, defamatory, or reputation-damaging manner.
• Final published content should maintain professional and contextual accuracy.

5. Branding & Credit

Organiser/interview platform shall ensure:

• Proper speaker name mention
• Correct designation/title
• Proper tagging on social media where applicable
• Brand visibility in descriptions, posters, and thumbnails

6. Technical & Production Standards

Organiser/platform must ensure:

• Professional audio quality
• Stable internet connection for virtual sessions
• Proper lighting and recording setup
• Functional backup recording arrangements where possible

Poor technical quality may affect recording continuity.

7. Media Access & Promotion

• Sajan Shah Foundation may share approved snippets, behind-the-scenes footage, photos, or promotional creatives from the interaction.
• Organisers are encouraged to collaborate on cross-platform promotion for better reach and engagement.

8. Travel & Hospitality (For Physical Shoots/Interviews)

For studio or physical appearances, organiser shall arrange:

• Flight tickets as mutually agreed
• Comfortable hotel accommodation (if required)
• Airport pickup and drop
• Local transportation
• Green room/basic refreshments

9. Exclusivity & Conflict Positioning

• Any competing or conflicting positioning involving controversial comparisons, public debates, or misrepresentation must be disclosed in advance.
• Sajan Shah Foundation reserves the right to decline participation in formats that may negatively impact brand positioning.

10. Intellectual Property

• Personal frameworks, educational concepts, training structures, and proprietary methodologies shared during the interview remain intellectual property of Sajan Shah Foundation.
• Unauthorized commercial reuse, training adaptation, or content resale is prohibited.

11. Cancellation & Rescheduling

• Any cancellation or rescheduling request should be informed officially at the earliest possible stage.
• Repeated last-minute changes may affect future collaboration approvals.

12. Legal & Compliance

• Organiser/platform shall ensure compliance with applicable media, broadcasting, copyright, and platform regulations.
• Sajan Shah Foundation shall not be liable for third-party copyright violations or platform policy issues caused by organiser-side handling.

13. Force Majeure

Neither party shall be held responsible for delays, interruptions, or cancellations caused due to:

• Technical failures
• Government restrictions
• Public emergencies
• Internet outages
• Natural disasters
• Political restrictions
• Unforeseen operational issues

14. Final Acceptance

Proceeding with scheduling, recording, promotion, or public announcement shall be considered acceptance of all terms mentioned in this briefing note.